Board Meeting Minutes
Central Coast Chapter CLCA Board Meeting on April 6th, 2022
Present: Phil Dundas, Elise Huffman, Regan Berry, Terri Baker, Cathy Quinn, Chris Wilson, Gregory Miller, Ki Bowman, David Ventura
Call to Order
• Phil called the meeting to order at 12:05 PM. Meeting was at Seascape GC.
• No minutes to approve. March’s minutes will be approved via email.
• We did introductions as we had several new people at the event that were interested in joining the board.
Newsletter and Website Updates
• Ki reported the website and the calendar is up to date.
Board Updates
• A motion was made to elect Gregory Miller as Event Director. Motion was seconded and passed.
• A motion was made to elect Terri Baker as the Membership Director. Motion was seconded and passed.
• Chris Wilson will join Terri to form a committee for new membership.
• A motion was made to add Cathy Quinn, our contracted bookkeeper as another account holder to the Comerica bank account.The purpose is so that Cathy can have full access to bank statements, process bill pay transactions under $1,000 with email approval by a board member account holder and resolve any bank issues that infrequently come up (such as resolving login issues, accessing older records or any general bank account questions).
Any payments from vendors that are over $1000.00 shall require two account holder board member signatures.
Any payment under $1000.00 shall require only one board member account holder signature (either of the two account holders that are board members, President being the first in order) or email approval to Cathy.
In the event of an email approval by an account holder board member to Cathy for a bill payment (a check processed via online bank bill pay) a copy of the approval email shall be recorded and sent in with the monthly paperwork sent to CLCA State accounting department.
Motion was made, was seconded and passed
• Our suppliers night and golf event raised $475 during a drawing. A motion was made to donate the money to LEAF. The motion was seconded and passed.
Events Schedule
The Golf and Suppliers
• Everyone gave a brief input one the event. It was determined the event went well. There will be further discussion one whether to do the event there again. There really wasn’t enough room for suppliers. The tables they supplied for the suppliers were too small. The layout where we dined and had the raffle was not conducive for the event. The food was good though.
• We brought in $2800 from suppliers and $8366 from the golf event.
Summer Gala
• Gregory will work on finding a location for the event.
• Dave to check with Mansmith’s about catering the event. Tri-tip, beans and garlic bread.
• We still need to come up the a solid date for this event. We are considering Thursday, Aug 25th or Friday, Aug 26th.
Membership
• We currently have 12 Oak, 5 Maple, and 3 Redwood Partners.
• We received $4000.00 from the state for a public outreach program. Ki, Elise and Regan and Chris are working on what type of adversitizing we can get with it.
Education
Nothing to report.
Meeting adjourned at 1:45 pm.